Administrative Executive
Administrative executives provide a full range of administrative support to individual or multiple managers. In large companies, administrative executives may be assigned to serve individual departments, units or high-ranking officers, while in smaller companies the administrative executive may be responsible for managing the entire office’s day to day administration.
Duties
- preparing and proofreading documents
- generating reports
- screening incoming messages and relaying them to managers
- scheduling travel and meeting arrangements for staff
- office management and administration duties
Administrative staff is also usually put in charge of planning company-sponsored extra-curricular activities, such as office parties, outings, games and trips.
In smaller companies, administrative executives may also be responsible for certain human resources duties (eg posting job advertisements and scheduling applicant interviews), and minor bookkeeping and inventory taking.
Depending on the field or industry, the administrative executive may need to have specific knowledge or be well-versed in technical and/or academic terminology for that field.
Doing well in this line of work can often lead to promotion to a career in project management, public relations or events planning.
Typical Employers
Any medium - to large - sized organisation
Qualifications
Most administrative executive jobs require a minimum SPM certification. However, completing a business-related diploma course or technical programme will help tremendously.
Aspirants should also be proficient in office software applications (Microsoft Word, Excel etc) and automated office-based technology.
Key Skills
- able to multitask while meeting deadlines (and make sure other people meet theirs)
- excellent communication skills
- good teamwork qualities
- discretion and integrity as administrative executives may sometimes be called upon to handle confidential information
- able to work with minimal supervision
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